Electronic auditing, or e-auditing, is computer-assisted auditing that uses electronic records to complete part or all of your audit. This follows similar procedures as a traditional audit but using electronic means to remotely perform the audit. E-auditing is also known as Remote Auditing.
For any number of reasons, having an assessor physically inside your walls for an assessment can prove needless with certain types of audits. Of course, it’s preferable, if not mandatory, depending on the nature of the audit, but we’re also moving into a period of time where technology has enabled new types of audits that often don’t require their presence.
This can be performed using video conferencing and screen sharing software including Google Hangouts, Skype, etc. All documents can be shared through Google Drive, Email or similar document sharing platforms.
Conducting an e-audit has many benefits including saving time, reduce the travel to remote regions, less paper required and, witnessing and tracking the audit in real-time.
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Frequently Asked Questions
Electronic auditing, or e-auditing, is computer-assisted auditing that uses electronic records to complete part or all of your audit. This is essentially the same as an audit but using electronic means to remotely perform the audit.
More Accessibility Than Ever Before
For any number of reasons, having an assessor physically inside your walls for an assessment can prove needless with certain types of audits. Of course, it’s preferable, if not mandatory, depending on the nature of the audit, but we’re also moving into a period of time where technology has enabled new types of audits that often don’t require their presence. As Laura Acevedo puts it, “companies that opt for a paperless audit can provide increased accessibility to financial documents and statements for auditing personnel. Increased accessibility can decrease the amount of time required by accounting and financial staff to provide documents to auditors; depending on security requirements, accessibility may allow auditors to conduct their review from outside the business facility.”
Witness & Track The Audit in Real-Time
With track-changes, or your ability to watch what exactly what our assessors are doing as they comb through your documentation, you and the team are able to track the process in real-time; similar to the way in which you’d sit down with an assessor. We’ve trained our team to make a comprehensive set of clear, plain-english notes as they make their way through the material you’ve provided.
The advent of remote, or electronic audits has also expedited the speed in which a comprehensive audit can take place. More specifically, if you’ve ever been in the situation where an assessor asks you to provide extra evidence of a certain process, or something is flagged for additional reviews, the sheer amount of time spent flicking through your bulky, bible-sized manuals can add up into hours, even days lost. Electronic processing now allows those responsible for providing extra evidence to the assessor to simply search through certain keywords and chapters with a few simple strokes of the keyboard- making the process as a whole unprecedentedly fast when compared to traditional audits.
Less Paper, Fewer Problems
E-audits have a three-pronged benefit when it comes to this aspect. Consider the sheer amount of paper wasted when we’re talking about manuals and process documents that span into hundreds of papers; now imagine having a dozen or more of them even in a relatively small business. There are the environmental concerns, which is great if you’re being certified to an Environmental Management Quality System like ISO 14001, which in isolation, show to an assessor that you’re taking the wastage of paper and printer cartridges into consideration with your organisation’s take on its business plan and internal processes.
Aside from these major advantages, there’s also the benefit of error reduction, eliminating travel costs – on the part of the assessment body – as well as a rapid turnaround time, and improvements to the workflow management and your worksheet templates that can be updated alongside a professional assessor with your best interests at the forefront of their decision making.
The process of an e-audit is very similar to that of an in-person audit but, you can share files virtually via email, Google Drive, etc. This will also include sharing your desktop screen and video conferencing, such as a Google Hangout.
As you can imagine, some areas of your organisation may be difficult to assess during your e-audit. In some cases, e-audits may involve live video or surveillance video to effectively rather the necessary information.
Conducting an e-audit does not mean all work can be performed offsite, some work may still need to be conducted onsite.
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